The Royal College of Surgeons Ireland is exclusively a health sciences-focused educational and research institution. It is uniquely placed to drive translational research which benefits patients and the community. To streamline the research process, RCSI needed to implement a Research Grant System which, integrating with the existing systems can support and enhance the research activities undertaken by the staff and students at the University. They were looking for a modern, intuitive solution for the management of applications, awards and projects in a way that gives the support team full control over the workflow of entire life cycle. To further support the research function at the university, the system needed to automate the process of recruiting staff for the various research projects in a way that gave the PIs and administrators full control over the recruitment process. Furthermore, the planned new system would have to integrate with existing systems at the university such as finance, Student Management and HR. Migration of data from the existing system was another key point to be considered.
Challenges lack of automation for management of awards and projects. Lack of real time data about projects and ethics review No integration between the Grants process and the key existing systems. A specific need for research recruitment Benefits Error-free Grant process Increased efficiency and collaboration Seamless process with full integration to existing systems “RCSI’s relationship with Vidatumis best described as partnership.Vidatum team worked closelywith RCSI Team to understandthe issues and inefficiencies withour existing processes. Vidatumassisted RCSI in designing asuitable solution. Their iterativeapproach to delivery ensured ourstakeholders had full view andunderstanding of the projectprogress and enabled them totrial and evaluate the solution.”
Shahla Sabetnia
The Solution Vidatum worked closely with key stakeholders at RCSI inidentifying the key requirements and process at theuniversity. The emphasis on the analysis phase of deliveryensured the successful delivery of the system.
Results The grant preparation and submission process improvedsignificantly after the implementation of VidatumAcademic. The chance of errors in an application wasminimised; before implementation, applications weredone manually with the chance if human error. Now thatapplications are routed through the system, the marginof error is greatly reduced.
Royal College of Surgeons Ireland Established in 1784 as the national training body for surgery in Ireland, RCSI has consistently led the way in healthcare education. Presently, it stands as a pioneering international health sciences university and research institution. RCSI offers a comprehensive range of education and training programs, spanning Undergraduate, Postgraduate, and Professional levels. In Ireland, RCSI is renowned for its enduring commitment to excellence in medical and surgical education, and it continues to shape the landscape of healthcare training and research both nationally and globally.
