Create stronger proposals with fewer bottlenecks.
The Challenge
Institutions struggle with scattered researcher profiles, duplicated publication records, and increasing pressure to demonstrate impact and meet national reporting requirements. Manual processes consume time, increase errors, and create stress during reporting cycles.
The Solution
Vidatum Research brings researcher profiles, outputs, projects, and impact data into one connected system. Automated data enrichment and integrations reduce duplication, improve accuracy, and provide a reliable foundation for reporting, benchmarking, and strategic planning.
The Challenge
Proposal development is often slowed by manual approvals, disconnected teams, and poor visibility across roles. Researchers, grants teams, finance, and compliance may be working from different versions of the same information, making it harder to maintain consistency as a submission takes shape.
When deadlines are tight, institutions are forced into reactive work. Missing information, unclear responsibilities, and last-minute compliance checks increase rework and reduce confidence in the final proposal. The result is avoidable risk, pressure on support teams, and reduced time to focus on proposal quality.
The Solution
Vidatum Pre-Award provides structured, workflow-driven proposal development. Researchers, grants teams, and finance work from the same data, with built-in checks that reduce errors and keep submissions moving.
By aligning stakeholders early and enforcing consistent processes, institutions gain clearer visibility, fewer bottlenecks, and greater confidence from initial intent through to final submission.
Key benefits
A clear set of outcomes that support efficient proposal development and internal approvals.
Faster internal approvals
Reduce delays and bottlenecks by guiding proposals through clear, structured approval stages.
Clear deadlines and visibility
Ensure everyone involved understands what is required, when actions are needed, and who is responsible at each stage.
Built-in compliance checks
Identify missing information and compliance issues early to reduce submission risk and rework.
Stronger collaboration
Bring researchers, grants teams, and finance together around the same data and shared workflows.
Full submission history
Maintain version control and traceability across proposals, approvals, and supporting documentation.
Detail & Depth
Record proposals from the earliest stage and keep a complete view of progress through review, costing, approvals, and submission, without relying on email threads or separate trackers.
Support defined review stages with clear responsibilities, ensuring proposals move through the right steps in the right order with visibility for all stakeholders.
Handle different costing approaches and institutional requirements, supporting accurate budget development and consistent financial inputs across proposals.
Maintain a complete record of versions, approvals, decisions, and supporting documentation so institutions can demonstrate compliance and respond confidently to audits and funder queries.
A quick look at Vidatum Projects Pre-Award
Budgets and financial tracking
Budgets provide structured financial oversight across the lifetime of a funded project. Cost categories, allocations, and funder requirements are managed in one controlled environment.
- Multi year budget breakdowns by cost category
- Staff, consumables, overheads, and income tracking
- Automatic calculation of indirect and institutional costs
- Alignment with funder specific budget rules
- Clear totals for internal and external reporting
Intent to submit records
Intent records capture early funding activity before formal submission. This supports visibility, internal coordination, and pipeline planning across research offices and faculties.
- Centralised list of funding intents
- Visibility of funders, deadlines, and status
- Early tracking of proposed funding requests
- Support for internal review and approval stages
- Reduced duplication and informal tracking
Funding opportunities management
Funding opportunities provide a structured view of available calls and programmes. Institutions can manage discovery, tracking, and conversion of opportunities into active submissions.
- Centralised catalogue of funding calls
- Filter by funder, deadline, and status
- Track available, converted, and closed opportunities
- Support for recurring and rolling calls
- Improved visibility for researchers and support teams
Talk to the
Vidatum team
Discuss your institution’s research management needs and see how Vidatum supports confident, compliant processes across the full research lifecycle.
