Keep every project on track.
The Challenge
Institutions struggle with scattered researcher profiles, duplicated publication records, and increasing pressure to demonstrate impact and meet national reporting requirements. Manual processes consume time, increase errors, and create stress during reporting cycles.
The Solution
Vidatum Research brings researcher profiles, outputs, projects, and impact data into one connected system. Automated data enrichment and integrations reduce duplication, improve accuracy, and provide a reliable foundation for reporting, benchmarking, and strategic planning.
The Challenge
The Solution
Vidatum Post-Award centralises financial and compliance oversight across funded projects. It brings budgets, expenditure, claims activity, and reporting obligations into one connected view, so teams can manage awards confidently from day one.
Automated workflows and real-time visibility reduce manual tracking and help institutions identify risks earlier—supporting accurate claims, stronger compliance, and smoother audits through to project close-out.
Key benefits
Full lifecycle visibility
Maintain continuous oversight from award setup through to close-out, with clear status tracking across finance, reporting, and compliance tasks.
Budget oversight & forecasting
Compare committed funds, actual expenditure, and forecasts to spot variance early and reduce overspend risk across complex project portfolios.
Real-time expenditure tracking
See spend as it occurs and link it to budgets and activities, helping teams respond quickly and avoid last-minute reporting surprises.
Compliance built-in
Support funder rules with structured checks and traceability, reducing the risk of rejected claims and strengthening audit readiness.
Shared source of truth
Align research and finance teams around consistent project data, improving coordination, reporting accuracy, and decision-making.
Detail & Depth
Track budgets, commitments, actuals, and forecasts on a single screen, with drill-down capability to transaction level.
Link financial claims to deliverable milestones. Automate reminders for interim and final financial reports to funders
Apply funder cost category rules and eligibility checks during expenditure entry to prevent non-compliant claims before submission.
Maintain an immutable record of every claim's preparation, approval, submission, and payment for effortless internal or external audit.
A quick look at Vidatum Projects – Post-Award
Post award project record and financial control
Vidatum Post Award provides a single live project record once funding is approved. It brings together grant details, budgets, teams, contracts, and reporting requirements to maintain financial and operational control throughout the project lifecycle.
- Centralised record for approved funded projects
- Linked grant details, funding bodies, and allocations
- Budget tracking across years and cost categories
- Contract, attachment, and document management
- Shared visibility for research, finance, and administration
Post award milestones and project tasks
Milestones and project tasks allow institutions to track deliverables, reports, and funder requirements over time. Clear status indicators support timely reporting and reduce missed obligations.
- Configurable project milestones and tasks
- Tracking of financial reports and deliverables
- Status visibility across active and completed items
- Linked milestones to specific projects and grants
- Evidence ready records for audits and funders
Post award AI assisted project overview
AI assisted summaries provide a consolidated view of complex project information. This supports faster understanding, internal communication, and oversight without replacing formal records or governance processes.
- Instant project summary generated from live data
- Clear visibility of team, funding, and timelines
- Support for internal reviews and handovers
- Reduced manual summarisation and reporting effort
- Assistive insights without altering approved records
Talk to the
Vidatum team
Discuss your institution’s research management needs and see how Vidatum supports confident, compliant processes across the full research lifecycle.
