Funder-friendly. Frustration-free.
The Challenge
Institutions struggle with scattered researcher profiles, duplicated publication records, and increasing pressure to demonstrate impact and meet national reporting requirements. Manual processes consume time, increase errors, and create stress during reporting cycles.
The Solution
Vidatum Research brings researcher profiles, outputs, projects, and impact data into one connected system. Automated data enrichment and integrations reduce duplication, improve accuracy, and provide a reliable foundation for reporting, benchmarking, and strategic planning.
The Challenge
Errors in effort reporting—whether from miscalculation or misunderstanding of funder rules—directly jeopardise project finances. They are a primary cause of delayed payments, rejected cost claims, and audit findings that can lead to financial penalties.
The Solution
Vidatum Timesheets simplifies research time recording by embedding it directly within the institutional research workflow. Researchers capture effort against projects, awards, and activities using guided, intuitive interfaces that align with funder and institutional requirements, reducing confusion and rework.
Automated validations, approval workflows, and real-time visibility ensure timesheets are accurate, complete, and auditable from the outset. By integrating timesheets with projects, finance, and compliance data, Vidatum transforms time recording from a manual burden into a reliable foundation for reporting, cost recovery, and audit readiness.
Key benefits
A clear set of outcomes that support accurate, compliant, and low-friction research time recording.
Funder-Compliant Accuracy
Ensure time captured aligns with funder terms, institutional policies, and audit expectations from the point of entry.
Reduced Administrative Chasing
Automated reminders, validations, and approvals reduce follow-ups and manual correction cycles.
Flexible Time Allocation
Support varied effort patterns, part-time roles, and shared projects without compromising compliance.
Complete Audit Trail
Maintain a full history of entries, approvals, and changes to demonstrate accountability and transparency.
Researcher-Adopted Design
Designed to fit naturally into research workflows, encouraging timely and accurate submission.
Detail & Depth
A robust foundation for compliant time recording and institutional assurance.
Guided Time Entry
Capture time using structured forms that reflect institutional rules and funder-specific requirements.
Approval & Oversight Controls
Support multi-level approvals with role-based visibility for administrators, PIs, and finance teams.
Integrated Reporting
Link time data to projects, awards, and financial systems to support downstream reporting and claims.
Audit-Ready Records
Preserve immutable records of time submissions, approvals, and amendments for internal and external audits.
A quick look at Core Research Timesheets Workflows
Timesheet data capture
Vidatum Timesheets supports accurate recording of effort across funded projects and other activities. Structured entry, validations, and clear allocations help institutions meet funder and audit requirements with less administrative burden.
- Day by day entry of project related hours
- Support for multiple projects and allocations
- Separation of productive and non productive time
- Automatic calculation of totals and remaining effort
- Validation against allocated and approved hours
Timesheet printed output
Printed outputs provide a clear, standardised representation of recorded effort. These outputs support approvals, funder reporting, and audit processes without additional manual formatting.
- Structured monthly timesheet summaries
- Clear breakdown by project and activity type
- Visibility of hours, totals, and approval status
- Suitable for finance review and sign off
- Consistent format for audit and compliance use
Talk to the
Vidatum team
Discuss your institution’s research management needs and see how Vidatum supports confident, compliant processes across the full research lifecycle.
