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Vidatum Compliance

Vidatum Compliance

Compliance without the chaos.

Automated checks, full audit trails, and confidence across institutional compliance.
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The Challenge

Institutions struggle with scattered researcher profiles, duplicated publication records, and increasing pressure to demonstrate impact and meet national reporting requirements. Manual processes consume time, increase errors, and create stress during reporting cycles.

The Solution

Vidatum Research brings researcher profiles, outputs, projects, and impact data into one connected system. Automated data enrichment and integrations reduce duplication, improve accuracy, and provide a reliable foundation for reporting, benchmarking, and strategic planning.

The Challenge

Institutional compliance spans funder mandates, safety regulations, data protection laws, and institutional policies. These requirements are complex, interlinked, and constantly evolving, making them difficult to track and interpret consistently across departments.
This environment, managed through static documents, emails, and checklists, inevitably leads to procedural gaps, version control issues, and uncertainty. When audits occur, assembling evidence is a stressful, retrospective scramble that highlights systemic weaknesses.

The Solution

Vidatum Compliance unifies disparate policies, controls, and mandated workflows into one central, actionable system. It transforms static documents into active, enforceable business rules that guide daily research operations.

By integrating checks into existing workflows and automatically capturing evidence, it makes adherence a natural byproduct of standard work. This creates an audit-ready state at all times, turning compliance from a periodic burden into a source of institutional confidence.

Key benefits

A clear set of outcomes that support reliable research reporting, stronger data quality, and consistent institutional insight.

Centralised Compliance Oversight

Bring policies, controls, requirements, and evidence into one connected view, reducing reliance on spreadsheets and disconnected systems.

Clear Requirements Visibility

Maintain visibility of compliance obligations, deadlines, and status across research activity, helping teams stay informed and aligned.

Evidence & Audit Trails

Capture and link supporting evidence to compliance requirements, maintaining complete records for audits, reviews, and internal assurance.

Proactive Risk Identification

Identify gaps, overdue actions, and emerging risks early, supporting timely intervention and stronger compliance outcomes.

Reduced Audit & Review Effort

Simplify audit preparation by keeping compliance information organised, current, and accessible when reviews or inspections occur.

Detail & Depth

The operational backbone for institutional research integrity.

Manage the lifecycle of all compliance documents—from creation and approval to training attestations and review cycles—in one controlled environment.

Configure approval chains and validation rules that must be satisfied before a project can progress, ensuring mandatory steps are never bypassed.

Systematically capture and store signed approvals, training records, and policy acknowledgements as immutable evidence linked to each project and control.

Function not as a standalone tool, but as a layer across the Vidatum platform, ensuring compliance is checked in the Research, Pre-Award, Post-Award, and Ethics modules.

See It In Action!

A quick look at core CRIS workflows

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Vidatum team

Discuss your institution’s research management needs and see how Vidatum supports confident, compliant processes across the full research lifecycle.

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